Employee - How to fill out the absence request?

The proper management of your absence requests is an important step to ensure good communication with your establishment. Here is a guide to assist you in this process. 

The steps to fill out an absence request

• Access the Absences module, then click on the New absence button;

The information related to your establishment and job will be displayed automatically. If you have multiple jobs or multiple establishments, please select the one for which you need to be absent using the drop-down menu. If you need to be absent from different jobs, you will have to submit a separate absence declaration for each of them. 

• Choose the date of your absence as well as the hours, then click on Add this date. The date and time will be recorded;
  • In case of an error, you can delete the entered date by clicking on the trash icon;
  • If you wish to enter more dates, select Add another date to enter a new time slot. 

In this case, consult this article for more details: Employee - How to report an absence with multiple periods/days?

• You will then need to select your reason for absence in the Justification field using the drop-down menu. If your justification requires approval from a manager, a new field will appear, and you will need to select the manager via the drop-down menu;

If desired, here is a video providing more details about the Manager field :  Employee - Why do I need to choose a manager in my absence declaration?

• If necessary, include a supporting document;

For more details on managing supporting documents, consult this article : Employee - How to manage the supporting document?

• Then, click on Continue;

After completing the absence declaration form, you will automatically be redirected to the replacement request form. 

Blue informs you about the open form.

Green means that the absence declaration form is complete. 

Red indicates that some information is missing.

If you do not need a replacement, check the No need to be replaced toggle at the top of the page, then click Submit. 

To learn more, this explanatory video can guide you step by step in declaring your absence: Video: Employee - How to declare an absence

To find out the procedure for completing the replacement request form, consult this article: Employee - How to fill out the replacement request?

Can I make changes to an already submitted absence declaration?

Sent or Pending status: You can modify the form.

Incomplete status: You can only add a supporting document. Contact your manager to make changes.  

Approved status: No direct modifications are possible. Contact your manager to request changes.

Cancelind an absence request

Regardless of the status, it is possible to cancel a request.  

To do so, access the Absences module and locate the relevant absence. Open the form using the pencil icon, then click on the Cancel absence button at the top of the page. The request status will change to Canceled by the requester. 

You can also consult this detailed article on how to cancel an absence and/or replacement request:  Employee - How to cancel an absence request and/or a replacement request?