Employee - How to declare an absence and debit a time bank?

In certain situations, it is possible to declare an absence using the hours accumulated in your time bank. Here is the procedure to follow depending on your situation. 

From the Absence module, click on New absence. Select the establishment and job concerned, if these fields are not already pre-filled. Two scenarios are then possible: 

1. Your time bank covers the entire duration of your absence, or; 
2. Your time bank does not fully cover the hours of your absence.

Your time bank covers the entire duration of your absence

Leave the toggle More than one absence justification inactive;

In the Justification field, select the absence justification that allows the use of banked time;

The exact name of this justification may vary depending on the organization. If you are unsure, we suggest contacting your Scolago administrator. 

You will see appear, just below this field, the details of your time bank, including:

The total number of minutes available;

And the number of minutes required to cover this absence.

Select your manager, if needed;

Fill in the rest of the form, then click continue. On the replacement form, indicate your need and click Submit. 

Your time bank does not fully cover the hours of your absence

Activate the toggle More than one absence justification;

Declare the first period of absence using the justification linked to the time bank and indicate the manager, if required; 

Add a second period of absence to cover the remaining hours with another justification, for example: unpaid leave, authorized absence, etc;

Confirm the accuracy of the information related to your time bank;

Fill in the rest of the form, then click continue. On the replacement form, indicate your need and click Submit. 

You can also watch this explanatory video to view the step-by-step process : Employee - How do I declare an absence using my banked hours?