Employee - How to indicate a desired substitute in a replacement request?

If you need to be absent and a substitute is required, you can indicate your preferred substitutes directly in your replacement request. Here’s how to proceed. 

Indicating desired substitutes when declaring an absence

• Access the absence declaration form via the Absences module. Fill in the requested information. Then, in the replacement request form, locate the Desired Substitutes field;
• From the dropdown menu, select up to 5 names from your desired substitutes. Please note that the selection order will be respected. For example, in the scenario below, if the two substitutes are on equal footing in the calling order, Marc-André will be notified before Jocelyne; 
• Complete the rest of the form and click Submit; 

The substitutes you have selected will receive your replacement request, subject to their individual availability, their eligibility as determined by your organization, and the organizational calling order. 

The names of the substitutes you have indicated will appear in orange in the dashboard of the Replacements module, in the Substitute column. 

Set Default Desired Substitutes

If you often choose the same substitutes, you can save them as defaults to save time: 

• Click on your name in the upper corner of the page to access your profile; 
  
• Go to the Settings tab; 
  
• In the Desired Substitutes field, select up to 5 substitute names; 
  

Once again, note that the order of selection will be respected. For example, in the scenario below, if both substitutes are on equal footing for a replacement offer, Marc-André will be notified before Jocelyne.

• Click Save.

For your future replacement requests, these names will automatically be added to the Desired Substitutes field. You will be able to modify this list in the replacement request. To remove a substitute, click the X to the right of their name. 

For more information, you can watch this explanatory video to guide you through the process : Video: Employee - How to indicate a desire substitute in the request form?