Employee - How to indicate a desired substitute in a replacement request?

If you need to be absent and a substitute is required, you can specify your preferred substitutes directly in your replacement request.

Caution, desired substitutes will receive the request first, but this always remains subject to their availability, their authorization to substitute within the organization, and the organization's call order. This is therefore not an absolute guarantee, but rather a matter of prioritization.

There are two possible ways to proceed:

• Specify desired substitutes when declaring an absence
• Set default desired substitutes

Access the Absences module and fill in the requested information.

To learn how to fill out the absence request, access this article: Employee - How to fill out the absence request?

Then, in the replacement request form, locate the Desired substitutes field.

From the drop-down menu, select up to five names from your preferred substitutes. Please note that the selection order will be respected. For example, in the scenario below, if the two substitutes are tied in the call order, Mary-Jane will be notified before Charles.

Complete the rest of the form and click Submit.

To learn how to fill out the replacement request, access this article: Employee - How to fill out the replacement request?

Please note that the substitutes you selected will receive your replacement request, subject to their availability, their authorization to substitute, and the organization's call order.

The names of preferred substitutes will appear in orange in the Substitute column of the Replacements module.

If you often choose the same substitutes, you can save them as defaults to save time by setting them up in your profile.

Here's how:

Click your name in the top corner of the page to access your profile. Go to the Settings tab.

In the Desired substitutes field, select up to 5 substitute names.

Once again, note that the selection order will be respected. For example, in the scenario below, if the two preferred substitutes are tied in a replacement offer, Patricia will be notified before Jimmy.

Click Save.

On your future replacement requests, these names will automatically be added to the Desired substitutes field. You will be able to edit this list within the replacement request. To remove a substitute, click the X to the right of their name.

For more information, you can watch this explanatory video to guide you through the process : Video: Employee - How to indicate a desire substitute in the request form?