Employee - How to set up my employee schedule?

The employee schedule simplifies your substitution requests by automatically generating periods, thereby reducing the risk of errors (e.g., forgetting to inform the substitute about a bus supervision period).

You can have more than one schedule. If multiple schedules need to be considered, they will overlap to accurately reflect all the periods you need to be replaced during a single day of absence.

By default, the schedule includes a task named Student presence, which represents the times when you must be replaced in case of absence. For each period involving student presence, you can specify the room number where the work is to be performed and the group number.

Here is a step-by-step guide on how to configure your employee schedule: 

In the left-hand menu, click on Administration, then select Schedules. Next, click on New Employee Schedule: 

The Show Disabled switch allows you to view your inactive employee schedules. This button can be useful for locating a schedule that was forgotten to be activated. 

Fill in the fields of the form.

1. In the Establishment field, select the establishment where you work and for which you want to configure a schedule;
2. In the Employee field, your name will be filled in by default;
3. In the Schedule field, select the master schedule you need to use to enter your work periods;
4. In the Position field, select your job within the establishment;
5. Click Save. Once saved, the information cannot be modified, but you can delete the generated schedule if needed.

Once the data is saved, a new menu appears. This menu allows you to specify the times when you are working. If necessary, it also lets you indicate the group number and the room number where the work must be performed for each period. There are two ways to proceed: 

Method 1   1. Enter the relevant information in the Default Room and Default Group fields.     2. In the grid below, click on the cells for the periods to which the information from Step 1 applies. 3. Repeat Steps 1 and 2 for all periods that require different information.    4. The information you enter will populate the general schedule (the last table on the page).  Please note that you can also modify the information directly in the section below the grid.

Méthode 2   Directly in the grid, click on all the cells of the schedule where you are assigned to work.    If desired, you can specify the room number and group number associated with each student presence period. To do this, the information must be entered directly into the schedule, one cell at a time.

Note that it is also possible to delete all the data entered in the grid by clicking on Clear Table. 

Don't forget to save by clicking on one of these two icons. Then click on Close. 

This is what will be displayed to substitutes in the replacement offers. 

Here is a video on creating the employee schedule: Video: Employee - How to add my employee schedule?.