Administrative Support Staff - How to add a specific day to the calendar?

An emergency or inclement weather may require you to modify your calendar during the year, such as a storm day. This procedure can also be used to switch one day for another. For example, making a Tuesday follow Monday's schedule or changing a Cycle 4 day into a Cycle 5 day.

Here’s how to convert a professional development day into a regular workday:

Go to the Schedules and Calendars module from the Administration module, then click on the Calendar tab. Next, select the relevant establishment and locate the calendar you want to access. Click on the pencil icon to view its details.

In the Calendar tab, ensure that the day you want to convert into a class day is already listed as a Planning Day. You can verify this by checking the dates in the Holidays and Planning Days section.

After confirming that the planning day to be converted is indeed in the list of holidays and professional development dates, you can click on the Schedules tab. For all the schedules listed here, you will need to complete steps 4 to 6.

Click on the pencil icon for the schedule you want to modify.

Scroll down to the Specific day section, then enter the professional development day to be converted in the Date field. In the Day type field, specify the day that needs to be applied. Then click the +Add button to add this specific day to the calendar.

In this example, a storm occurred on January 30th, which was a Thursday in our schedule. Since our planning day to be converted is on April 7, 2025, we need to convert this Monday into a specific day to replace it with Thursday from the schedule. 

Then, click on the calendar icon: you will get a preview of your schedule with the modification you just made. Verify that the day you modified is correct. If everything is in order, you can now save your changes at the bottom of the window.

Verify that the day you modified is correct.

In our example here, April 7, 2024, is now indeed a Thursday instead of a planning day.

If everything is in order, you can now save your changes using the diskette button.

After creating the specific day, you need to check in the Absences module to see if any absences have already been created for that date. If this is the case, you may need to create the replacement request(s) that may have become necessary due to the professional development day being converted into a workday.